WEDDINGS AT BAY AREA

Before completing the form below, please:

1. Call the church office and speak with Ann to confirm the date you are seeking is available - 410.544.2222
2. Read about Requesting Technical Services for your wedding (CLICK TO EXPAND)

REQUESTING TECHNICAL SERVICES

Thank you for scheduling an event at Bay Area. Because of the limited availability of both facilities and technicians, we require separate requests for each. Therefore, we ask within ONE WEEK of submitting a building usage form that you must also submit to Bay Area's Technical Ministries some information to ensure we can accommodate your event. Below is a checklist of things you need to consider for your event and information we need from you.
  • Do you require technical services in more than one location for your event? You will need to fill out a "tech request form" for all locations.
  • Do you need mice, music, or anything else requiring a sound tech? Fill out the sound section of the "tech request form."
  • Are you having a band or performer? More than one? Fill out the "band worksheet" for each.
  • Are you using video or slides? Do you need song lyrics to be displayed? Do you want to use cameras for your event? Fill out the video section of the "tech request form." Also, use media requirements box for reference.
  • How will you be using lighting? Does the general lighting look sufficient or do you need custom lighting scenes? Fill out the lighting section of the "tech request form."
Once you have completed and submitted all the necessary forms, we will confirm with you our availability, as well as ask any questions that may have arisen from your "tech request form" answers. Also, changes to an event after a request has been submitted may not be able to be accommodated, though we will certainly try.

MEDIA REQUIREMENTS

  • We prefer to use presentation software called ProPresenter for all digital media displayed (beside DVDs).
  • Our screens have a resolution of 1280x720. We can display media of other resolutions via scaling, but that may change the quality of your media or require letter boxing to maintain proper aspect ratio.
  • We do support DVD playback via DVD player. We do not offer support of Blu-Ray media.
  • We can also use digital video files for playback, but we cannot guarantee support for all media due to the tremendous number of available codecs. We prefer video files using QuickTime file format with h.264 encoding.
We require that all media be submitted at least one week in advance of the event so we can assemble any presentations (if necessary) and verify proper display and playback on our system. This allows us time to troubleshoot and work with you to correct any problems that might arise. Also, if one or more performers/band are part of the event and require their lyrics to be displayed, we also require a set list and/or lyrics in text format at least one week in advance.
If you require any intensive media presentations - song lyrics, sermon/lecture slides, etc. - we may determine a projectionist is required.
3. Read the BACC Building Usage Agreement (CLICK TO EXPAND)

BUILDING USAGE AGREEMENT

  • Bay Area Community Church is a house of God.
  • Alcohol is prohibited on the church grounds.
  • Children must be supervised at all times.
  • Events are not put on our church calendar until the building usage form is received and discussed with our events coordinator.
  • All events held at BACC in need of Audio or Visual support are required to request that support 2 MONTHS prior to the event. Your event's technical needs are left to the discretion of BACC's technical department. All events will be charged a tech fee.
  • The rental fee and any additional fees are due upon request of Bay Area Community Church events coordinator.
  • Set up responsibilities for any event falls on the event host and not on Bay Area Community Church.
  • Clean up responsibilities for any event fall on the event host and not on Bay Area Community Church. If clean up is not performed to the standard discussed prior to the event, a $250.00 additional cleaning fee will be required by the event host.
  • Bay Area Community Church, nor its trustees, representatives, or employees or agents may be held liable in any way for an occurrence in connection with your event which may result in injury, harm, or other damages to you or attendees of your group, invited or not. All event hosts must sign a hold harmless agreement.
  • Bay Area Community Church is a religious organization and employer, and we only agree to hold meetings and ceremonies that are in keeping with our religious interpretation of the Scripture and its mandates.

wedding request form

Set aside about 15 minutes to complete the form below. Answer as much as you can to the best of your ability. Let us know immediately if something changes to your specifications. Email or call Ann (410.544.2222) with any questions.

Contact Information
Bride's Name *
Bride's Name
Bride's # *
Bride's #
Groom's Name *
Groom's Name
Groom's # *
Groom's #
Wedding Planner *
Wedding Planner
Wedding Planner's #
Wedding Planner's #
Wedding Information
Consider when all parties will be getting to the church for set up / photography / last minute dressing, etc.
Consider how long photography / tear down / clean up etc. will take.
Wedding Requirements
Rooms Requested for Ceremony *
Rooms Requested for Reception
Would you like a room for your bride & bridesmaids? *
Would you like a room for your groom / groomsmen? *
Resource Needs
Required Fee Agreement *
In addition to the agreed upon facility rental fee, there will be an event manager fee ($30/hr) and a tech fee ($50/hr). Do you agree to these terms?
Building Usage Agreement
Bay Area Community Church is a house of God.

Alcohol is prohibited on the church grounds.

Children must be supervised at all times.

Events are not put on our church calendar until the building usage form is received and discussed with our events coordinator.

All events held at BACC in need of Audio or Visual support are required to request that support 2 MONTHS prior to the event. Your event's technical needs are left to the discretion of BACC's technical department. All events will be charged a tech fee.

The rental fee and any additional fees are due upon request of Bay Area Community Church events coordinator.

Set up responsibilities for any event falls on the event host and not on Bay Area Community Church.

Clean up responsibilities for any event fall on the event host and not on Bay Area Community Church. If clean up is not performed to the standard discussed prior to the event, a $250.00 additional cleaning fee will be required by the event host.

Bay Area Community Church, nor its trustees, representatives, or employees or agents may be held liable in any way for an occurrence in connection with your event which may result in injury, harm, or other damages to you or attendees of your group, invited or not. All event hosts must sign a hold harmless agreement.

Bay Area Community Church is a religious organization and employer, and we only agree to hold meetings and ceremonies that are in keeping with our religious interpretation of the Scripture and its mandates.
Building Usage | Terms + Agreement *
I have read, understand, and agree to the above Building Usage terms and conditions.
Technical Requirements
If yes, you will be required to pay the fee for a BACC-trained sound technician to be present.
Will you need microphones?
If yes, how many?
In what format is it in? (For example: CD, iPod, Digital Files, etc.)
In what format is it in? (For example: CD, iPod, Digital Files, etc.)
Think about processional, worship during the ceremony, recessional, etc. In what format is it in? (For example: CD, iPod, Digital Files, etc.)
Video / Projection
ALL MEDIA IS REQUIRED ONE WEEK IN ADVANCE OF THE EVENT, REGARDLESS OF WHO IS BUILDING THE PRESENTATION, IN ORDER TO VERIFY THAT THERE ARE NO TECHNICAL DIFFICULTIES OR CONFLICTS. IF BAY AREA TECHNICAL STAFF IS NEEDED TO BUILD YOUR PRESENTATION, WE REQUIRE A SET LIST (IF APPLICABLE) ONE WEEK PRIOR AS WELL.
Do you require any of the following?
Select all that apply.
If so, whom?
If you are using videos, what format are they in?
Choose all that apply.
Due to the nature of lighting design, requesting special lighting may necessitate an onsite consultation. We will contact you to set that up.
If so, whom?
Tech Agreement
Upon submitting this form, you agree that you understand every effort will be made to accommodate your request in full, but not everything you request may be possible. Under such circumstances, Bay Area technical staff will communicate with you to inform you of what will not be possible and will work with you to find an alternative solution. Also, while we strive for technical excellence, occasional problems can and do occur and could potentially cause us to be unable to meet some aspects of your request shortly before or during your event (aka technical difficulties).

Changes to the event after submission and subsequence approval will be accommodated as best as possible, but we reserve the right to deny any unapproved requests. If you do need to make changes we ask you contact us as soon as possible in order for us to plan accordingly.

*Wireless microphone equipment is limited quantity and may not be available. Marking it on this form is no guarantee that it can be provided for your event.

** We currently do not have a video recorder installed as part of the Auditorium system. If recording is desired, you must provide a video recorder.
Technical Terms + Agreement *
I have read, understand, and agree to the above Technical terms and conditions.